Tuesday, April 18, 2006

Problem with e-invoicing

Do you use an e-invoicing solution? Is your solution simply based on sending an invoice via e-mail? Have you thought of what happens when this e-mail or e-mail attachment is received by the recipient? Unless the same system format is used by both the sending party and the receiving party, the invoice information cannot be easily interpreted by the receiving party's accounting/ERP system.

This results in recieving party having to re-key invoice data manually into the A/P system, duplication of effort leading to potential re-keying errors and delays. This method whilst may include buzz words like "e-invoicing" has no clear advantage than sending by post or fax other than in reducing the delivery time. Sage's Transaction E-mail as mentioned earlier is such a solution. It works well if both ends have compatible Sage systems.

Where as e-invoicing or EIPP systems that integrate tightly with accounts/ERP systems allow invoice data to flow from the sending party's A/R system to receiving party's A/P system without having to re-enter the invoice data. These systems can add significant benefit to both parties. E.g. headcount reduction.

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